HYDRO-X CAREERS

Position Overview:

HydroExcavators, LLC, provides inclusive infrastructure solutions for the environmental industry. From Senior Management to the "boots on the ground", HydroExcavators, LLC is dedicated & determined to remain the industry leader and earn continued respect from clients through our professionalism.

The Fleet Coordinator plays a key role in supporting HydroX’s fleet operations by managing the purchasing, inventory, and distribution of parts and supplies. This position ensures that maintenance and service teams have the components they need to keep equipment running safely and efficiently.

Essential Functions:

The essential functions include, but are not limited to the following:

• Maintain accurate inventory levels of parts, tools, and consumables for hydro excavation trucks and related support equipment.

• Implement and oversee inventory control systems (manual or digital) to minimize downtime and prevent shortages.

• Conduct routine cycle counts, audits, and reconciliations to ensure data accuracy.

• Source, order, and negotiate pricing for OEM and aftermarket parts related to vacuum systems, water pumps, high-pressure hoses, nozzles, and truck components.

• Develop and maintain strong relationships with suppliers, ensuring timely deliveries and competitive pricing.

• Review and approve vendor invoices, coordinating with accounting to ensure accurate and timely payments.

• Collaborate with mechanics, field supervisors, and operators to identify parts needs for preventative maintenance and repairs.

• Prioritize urgent orders to minimize downtime for critical equipment.

• Maintain detailed records of parts usage, work orders, and service histories.

• Organize and oversee parts storage areas to maintain organization, accessibility, and safety.

• Manage inbound and outbound shipments for parts and equipment.

• Ensure compliance with company safety policies and environmental regulations.

• Track parts expenditures and contribute to maintenance budgeting and cost-control strategies.

• Prepare regular reports on inventory valuation, usage trends, and supplier performance.

• Coordinate packaging and shipment of orders to support remote or satellite locations.

Qualifications/Special Knowledge Skills:

• Proficiency with inventory management software and tools (Fleetio, SAP, QuickBooks, ETC).

• Strong organizational analytical, and multitasking abilities.

• Knowledge of utility construction techniques, materials, and safety protocols.

• Excellent communication and negotiation skills, with the ability to collaborate effectively with diverse teams.

• Ability to read equipment manuals and technical drawings.

• Experience assembling or configuring hydraulic hoses preferred.

Education/Experience:
• High school diploma or equivalent required; associate or bachelor’s degree in logistics, supply chain management or related field preferred.
• 3–5 years of experience in parts management, inventory control, or fleet maintenance (experience in hydro excavation, construction, or heavy equipment industry strongly preferred).
• Familiarity with hydraulic, pneumatic, and electrical systems used in hydro vac and industrial trucks.
• Forklift Certification preferred.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen. The employee is frequently required to stand, walk, use hands/fingers to handle or feel, and reach with hands and arms.
• Able and willing to work long hours including day, night, and weekend shifts as needed, and work outside of
normal hours.
• Prolonged periods sitting at a desk and working on a computer.
• Able to walk, lift, reach, stoop, stand, grasp, balance, climb, kneel, crouch, and lift up to 50 pounds frequently.
• Ability to travel as needed.
Benefits
• Competitive salary packages.
• Career advancement opportunities.
• Comprehensive benefits program which includes Health, Dental, Disability, and Life Insurance that starts on the first day of employment.
• Employer Matching 401k program.
• Paid Time Off and an incredible work environment.
• Referral Bonuses.
• Employee Assistance Program (EAP).
HydroExcavators, LLC is an Equal Opportunity Employer.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.